Celebrations, weddings, graduations, business conferences, bar mitzvahs, anniversaries, and myriad other happenings take place in everyone’s life. Once you have decided that the event you are going to host needs to come off without hitch and be fondly remembered by every guest, then comes the time to find an event planning service that can make your vision come to fruition.
What qualities and characteristics must the company you are considering offer so that you can relax and trust this event will be a standout? Here are the top five.
1. Remember the circus act that was all about one man trying to get six plates balanced on six sticks by twirling them all at the same time? If one twirling dish slowed down before he could return to it and keep it spinning, it would fall off the slender pole. The modern word for this talent is multitasking.
Your event planner will have to keep every aspect of your event “spinning” at the same time, such as:
- ensuring the caterer bookings
- obtaining venue reservations
- securing appropriate seating
2. You will require hyper-organized event planners. The devil really is in the details.
From to-do lists to picking up tablecloths at the cleaners, if necessary, you need to know that the people you hire are on top of every little thing. Being organized throughout the process is key.
3. Your event organizer will rely on a team of assistants throughout the planning process. The event organizing crew must interact with other people and communicate necessary tasks in a friendly, personable manner. Explaining clearly and listening carefully to all involved in the event is crucial.
The planner, along with the team, will:
- network
- supervise
- negotiate
- intervene
4. A company has the job of ensuring that people have an enjoyable event so, above all else, the individuals need a creative mindset.
This includes making sure they use their budget wisely, coming up with touches that look more expensive than they are, and fixing problems by thinking outside the box. These all are imperative skills for event planners.
5. Communication, in the world of event planning, includes written proposals, creating marketing materials for their clients, and, of course, writing contracts. It also includes the skill of explaining processes well, knowing when to ask for clarification, and settling potential misunderstandings.
All in all, the event planning company you choose must employ individuals who are jacks-of-all-trades and who are willing to go that extra mile. And, when that event takes place successfully, you will know that you couldn’t have done it without the help of a dedicated event planning team.
